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Salon Software program with Payroll: Prime 6 Firms In contrast


As a salon proprietor or supervisor, you need to put on quite a lot of hats, even on a superb hair day. 

There are shoppers to please, employees to maintain joyful, and a enterprise to run and develop. And also you find it irresistible… however you in all probability didn’t open your personal salon or spa since you wished to grow to be an accounting or payroll skilled. 

Increase your hand if you happen to’ve ever felt that payroll is a thorn in your aspect as a result of you need to: 

  • Monitor worker hours and funds manually from a spreadsheet.
  • Bounce between totally different accounting and time-tracking instruments.
  • Navigate tax varieties like W2s and 1099s to verify workers working in your house as renters on fee are being paid legally and pretty.
  • Rethink and replace your methods as what you are promoting grows.

Fortunately, a salon software program with payroll can remedy all these issues. That can assist you select the appropriate one in your wants, we reviewed and laid out some extremely rated choices for salon and spa homeowners which might be easy to make use of, get you away out of your pen-and-paper-spreadsheet system, and might help maintain you legally compliant by all of it.

What’s salon software program?

Salon software program helps you handle each facet of your day by day operations, with instruments for every thing, together with:

  • Level of sale (POS) transactions
  • Scheduling shopper appointments
  • Speaking together with your employees
  • Hiring and coaching new workers
  • Organizing time monitoring and payroll

However salon and spa administration isn’t nearly conserving every thing operating easily — it’s additionally about rising what you are promoting. And it’s tough to do this with no device that helps you handle your payroll.

Why salons want payroll software program

An environment friendly payroll system will cut back paperwork and free your time to develop and handle your salon enterprise.   

Payroll software program does extra than simply make salon homeowners’ lives simpler. It helps you deal with vital duties like conserving information for tax functions so that you keep compliant with native labor legal guidelines.

A great salon payroll device will:

  • Prevent time
  • Cut back the chance of errors
  • Automate payroll calculations and funds to workers
  • Robotically course of your tax filings and challenge 1099s and W-2s

Having stated that, let’s check out our checklist of the six highest-rated salon payroll software program so you may select an possibility that fulfills your particular wants.

The highest 6 salon and payroll software program

We organized our suggestions primarily based on every platform’s professionals, cons, pricing, greatest use case, and integrations.

Keep in mind that a few of these instruments have been created particularly for salons and others for small companies usually. 

However many salons function similar to small companies and use these sorts of devoted SMB instruments day-after-day.

1. Homebase

Homebase is an all-in-one HR and staff administration device that helps small enterprise homeowners and managers with scheduling, time monitoring, payroll, HR and compliance, hiring and onboarding, worker happiness, and staff communication.

What’s included

  • Full course of automation: Homebase streamlines the payroll course of so you may pay your staff in a matter of clicks. Immediately convert your timesheets into hours and wages in payroll. Homebase calculates wages and taxes; sends the right funds to workers, the state, and the IRS; and routinely processes your tax filings and points 1099s and W-2s for you. You’ll additionally obtain alerts when labor legal guidelines change or worker certifications expire. 
  • Works on any system: Homebase is ideal for managers of stylists and different salon workers who usually depend on their telephones as their main approach to talk, guide appointments, and monitor hours.
  • Many capabilities supplied really free: Customers can entry time clocks, scheduling, an worker cell app, job posting, and applicant monitoring — in addition to instruments to spice up worker happiness and maintain your staff in sync — all without cost.

Extra issues

  • You want a paid plan for payroll and another options: To entry instruments for HR and compliance help, new rent paperwork, and organizing and storing paperwork, you’ll have to pay for a plan.
  • Pricing is per location: If you happen to function a number of salon or spa places, remember that our pricing is per location. 


Homebase is exclusive due to our helpful free plan, which even offers you entry to POS and payroll integrations.

Right here’s a breakdown of Homebase’s month-to-month plans:

  • $24.95/month for the Necessities plan
  • $59.95/month for the Plus plan
  • $99.95/month for the All-in-One plan

You may add payroll onto any of these choices for $39 per thirty days, plus $6 for each lively worker.

Who’s it greatest for?

Homebase is right for any salon proprietor or supervisor who’s in search of an all-in-one staff administration platform that’s particularly designed for small companies and consists of nice payroll options. You may get began anytime without cost.


Homebase connects with payroll instruments you would possibly already be utilizing for POS, accounting, or hiring, comparable to:

  • Sq. 
  • Shopify
  • Quickbooks
  • Wells Fargo
  • Sq. Payroll

2. Vagaro

Vagaro is a reserving and enterprise administration software program particularly for salons, spas, barber outlets, and health facilities. Their options permit customers to handle payroll, set up worker calendars, guide shoppers on-line, settle for funds, construct web sites, and even launch advertising methods with e-mail and textual content. 

What’s included*

  • Versatile payroll operate: Pay workers primarily based on an hourly price or your salon fee charges.
  • Created for the wellness and sweetness business: House owners can create customizable fee tiers for his or her workers primarily based on the precise providers and merchandise their salon gives.
  • Easy accessibility to worker pay stubs and cost historical past.

Extra issues*

  • You may’t pay for entry to particular options, like payroll: If payroll or invoicing is all you want, you continue to must pay the common subscription worth to make use of it .
  • No free plan: Vagaro gives a free month-long trial, however they cost per worker reserving calendar after that.
  • No HR or compliance options.


Vagaro plans presently begin at $25 a month and go up $10 for each worker who makes shopper appointments with their on-line reserving calendar.

For instance, it prices $35 for 2 bookable calendars and $45 for 3 bookable calendars.

Who’s it greatest for?

Vagaro works nicely for salon and spa homeowners who pay their workers a fee and wish their payroll device to point out how a lot cash their employees brings in.


You may combine Vagaro with payroll and accounting instruments like:

  • Excel
  • Outlook
  • Quickbooks
  • Gusto
  • Xero

*As of June 2022

3. Fresha

Fresha is a reserving software program for salons and spas that gives appointment scheduling, cost processing, POS instruments, advertising promotions, stock administration, and experiences and analytics. 

What’s included*

  • Subscription-free platform: Fresha is designed particularly for salons and spas and all you need to do is signal as much as get began and use the platform. 
  • Limitless places and shopper bookings: As you develop and add places, you may function all of them with one Fresha account. You may as well use it to guide limitless shoppers. 

Extra issues*

  • No devoted payroll function: You should utilize Fresha to trace your gross sales, cost sorts, taxes, experiences, commissions, and suggestions, however they don’t presently supply a timesheet function for payroll, so that you’ll must export your information to an accounting device like Excel, Quickbooks, or Xero.
  • Non-obligatory paid options: Fresha additionally gives cost processing, new shopper advertising, and a promotional texts and emails function


For these, you’ll pay:

  • A 2.19% + $0.20 processing price for each cost transaction
  • A 20% fee price for each new shopper
  • $0.06 per textual content you ship with Fresha
  • $0.03 per e-mail you despatched with Fresha

Who’s it greatest for?

Fresha could also be an awesome possibility if you happen to’re in search of a platform that helps you handle gross sales and fill and handle appointments, with instruments that can assist you market to new shoppers, monitor stock, and schedule appointments..


With Fresha, you may export your information to salon accounting software program like:

*As of June 2022

4. Sq.

You’ve positively come throughout Sq. at a salon checkout earlier than, and that’s as a result of it’s well-known for being an innovator in POS transactions.

However the add-on Sq. Payroll additionally permits you to do computerized time monitoring, file payroll taxes, and obtain payroll help. And, it integrates with Sq.’s POS and staff administration instruments.

What’s included*

  • Integrations: Sq. can combine with a whole lot of different third-party instruments, together with these you would possibly already be utilizing for accounting, scheduling, and time monitoring, like Homebase.
  • Payroll processing together with your telephone: You don’t have to have entry to a desktop or bodily spreadsheet.
  • Calculate and course of payroll in just a few fast steps.

Extra issues*

  • Payroll is an add-on: If you happen to already pay for Sq.’s POS system, you’ll nonetheless must pay for his or her payroll options. Sq. prices $35 a month plus an extra $5 for each individual.
  • Time monitoring entails some setup: If you wish to allow timecards in Sq. Payroll, you’ll want entry to Sq.’s POS app or the Sq. Group app.


Relying in your salon or spa’s cost system — and your native labor legal guidelines — you might have two choices for Sq.’s Payroll add-on function:

  • The Contractors Solely plan: Fees you a $5 month-to-month price for every individual paid.
  • Their Workers and Contractors plan: Fees you a $35 month-to-month subscription price and a $5 month-to-month price for every individual paid.

You’ll must pay these charges along with what you would possibly already be paying for Sq. POS or Sq. Group.

Who’s it greatest for?

Sq. Payroll is nice for salon and spa homeowners and managers who’re utilizing the Sq. POS system.


Sq. integrates with accounting and tax reporting instruments like:

  • Xero
  • Kashoo
  • OneUp
  • Hurdir
  • TaxJar
  • Quickbooks

*As of June 2022

5. GlossGenius

GlossGenius is a reserving device that lets salons and sweetness companies handle their appointments, cost, and advertising providers. 

What’s included*

  • No per-member pricing: GlossGenius gives calendar capabilities for a number of salon workers and doesn’t cost per member.
  • A spread of options: Customers get entry to on-line reserving calendars, POS instruments, messaging instruments, experiences and analytics, advertising instruments, and a cell app.
  • Buyer help choices: GlossGenius gives buyer help you can entry by way of telephone, textual content, or e-mail.

Extra issues*

  • No complete payroll function: GlossGenius doesn’t supply time monitoring or payroll instruments like Homebase, so that you’ll must obtain your gross sales report from the app and export it to a third-party accounting device.
  • No free plan: GlossGenius presently has a 14-day free trial, however they don’t supply a free plan, so that you’ll must pay a month-to-month subscription to entry any of their options.
  • No HR or compliance function: GlossGenius doesn’t supply tax, HR, or compliance options like Homebase.


GlossGenius’s Customary plan is $24 a month, they usually even have an Unique plan that’s $44 a month. 

The Unique plan is invitation solely, so that you received’t have the ability to entry it as a brand new consumer.

Who’s it greatest for?

GlossGenius is greatest for salon and spa homeowners who have to improve their reserving system however don’t want a strong payroll function. 


GlossGenius doesn’t presently supply integrations with accounting or payroll instruments, so that you’ll must obtain your gross sales experiences and calendar information to import it manually to the platform of your alternative. 

6. Rosy

Rosy was really the primary cloud-based salon and administration device to exist. It covers  each salon operations and appointment scheduling with on-line appointment reserving, textual content and e-mail communication, ecommerce choices, stock administration, and experiences and analytics. 

What’s included*

  • A platform made by former salon and spa homeowners: The Rosy founders perceive the aches and pains that salon managers and employees undergo day-after-day, so that they designed their platform with these issues in thoughts.
  • Instruments for fee workers: Like Vagaro, you should utilize Rosy to create detailed fee experiences for each flat-rate fee workers and workers on a fee scale foundation.
  • Time monitoring: Rosy permits workers to clock out and in on their platform, and it lets managers management who has the power to take action.

Extra issues*

  • Fees per reserving calendar: Like Vagaro, Rosy’s Customary plan prices a price for each reserving calendar that your stylists and technicians use. To accesso all of Rosy’s options, it’s worthwhile to improve to a Premium plan.
  • No payroll options: Rosy doesn’t supply payroll, tax, or HR and compliance providers like Homebase or Sq..
  • No free plan: Just like GlossGenius, Sq., and Vagaro, Rosy gives a free trial however doesn’t supply a free plan.


Rosy gives a 30-day free trial. If you wish to improve to a Customary plan, you’ll pay:

  • $29/month for one reserving calendar
  • $69/month for 5 to 10 reserving calendars
  • $99/month for 21 or extra reserving calendars

For the Premium plan, you’ll pay:

  • $37/month for one reserving calendar
  • $101/month for 5 to 10 reserving calendars
  • $192/month for 21 or extra reserving calendars

Who’s it greatest for?

Rosy is greatest for salon and spa homeowners who’ve some expertise with salon administration instruments and whose salons and spas are rising rapidly. 

If you happen to don’t care about utilizing a device that may automate your payroll and are keen to make an funding in a administration device, Rosy may be for you, particularly if you wish to scale your shopper administration operations. 


Rosy doesn’t combine straight with accounting, payroll, or tax instruments, so that you’ll must export the info out of your fee experiences to a different platform like Excel, Quickbooks, or Xero.

*As of June 2022

Different issues for salon homeowners and managers

We all know that payroll isn’t the one factor salon homeowners and managers want to consider. You must rent and prepare new employees, set up worker schedules, and talk together with your staff to verify everyone seems to be on the identical web page.

Homebase simplifies all of that for you by being your all-in-one small enterprise accomplice. Right here’s how:

Rent the appropriate salon employees

Discovering one of the best stylists in your salon will be difficult, not to mention discovering the time to promote, rent, onboard, and prepare them.

To save lots of your self a while in that course of, use Homebase hiring and onboarding’s free library of job description templates to put up and supply the appropriate candidates on high on-line job boards. 

After that, Homebase covers every thing from applicant monitoring to new rent paperwork and tax varieties.

Schedule your salon workers

If you happen to’ve needed to manually create and handle a schedule in your salon or spa prior to now, you realize that it may be a headache. It’s additionally practically inconceivable to effectively distribute a employees schedule that lives on a chunk of paper or in a spreadsheet.

The best scheduling device ought to have your again with regards to determining your employees and shopper calendars. Homebase scheduling enables you to construct, distribute, and talk your schedule to your staff inside one platform that may be accessed from any system.

Talk higher with the entire staff

It’s thrilling once you add extra stylists, technicians, and employees to your staff, however it may be overwhelming to maintain monitor of their particulars, flow into emails, and replace your group chats.

Once you add new staff members to Homebase, they’ll routinely be built-in into your staff communication app so you may ship reminders for shifts, clock outs, and schedule modifications. You’ll additionally have the ability to ship them related paperwork by way of textual content and get notified after they’re signed.

Preserve your stylists and technicians secure and guarded

Small enterprise homeowners and managers must do greater than dealing with on a regular basis operations — they usually must act as resident HR specialists, even when they don’t know what they’re doing. 

That features conserving monitor of worker certifications, tax paperwork, native labor legal guidelines, the rising value of labor, PTO, breaks and extra time, and worker retention.

To make caring for your small enterprise’s HR wants simpler, we advocate creating an worker handbook in order that your code of conduct, insurance policies, and obligatory authorized info are centralized so that they’re simple for everybody in your salon staff to learn and revisit.

If you happen to want extra HR assist, Homebase HR Professional may even create a personalized worker handbook for you. And also you’ll have direct entry to a HR skilled who can assessment your assets, offer you templates to make use of, and aid you keep compliant with native labor legal guidelines.

It’s time to replace your payroll monitoring system

You deserve a break out of your guide payroll monitoring system — and to transition to an intuitive device that’s inexpensive, simple to be taught, solves your payroll issues, and feels proper in your staff.

And we don’t assume the appropriate salon software program is a unicorn. It actually does exist.

Salon software program with payroll FAQs

What’s salon administration software program?

Salon administration software program refers to all kinds of various instruments that assist salon and spa managers:

  • E book salon appointments
  • Ship appointment confirmations 
  • Textual content no-shows
  • Accumulate bank card info
  • Combine e-mail advertising and launch advertising campaigns
  • Schedule workers
  • Streamline their staff communications
  • Handle worker calendars
  • Monitor worker timesheets and payroll

Does Homebase have salon administration software program with payroll?

As an easy-to-use answer designed particularly for small companies, Homebase does supply administration software program with payroll options. And if you happen to function your salon like a small enterprise, which you in all probability do, Homebase’s payroll device will make your job a lot simpler.

With Homebase payroll, your staff can clock out and in from their telephone, which immediately syncs with their timesheets and calculates hours, breaks, extra time, and PTO. Our system additionally tracks wages and taxes and sends the right funds to workers, the state, and the IRS. Homebase will even course of your tax filings and challenge your W2s and 1099s for you.

What ought to I search for in salon administration software program?

When in search of a salon administration software program, it is best to search for a system that 

helps you keep on high of every thing it’s worthwhile to function your salon. That features instruments for scheduling, time monitoring, communication, payroll, and past. In case your platform of alternative doesn’t have all of these issues, it ought to a minimum of have the ability to combine easily with a device you already use and belief.




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