Ensuring workers don’t overspend your small business journey funds and keep inside coverage is a big problem for a lot of firms. As enterprise journey is often a big a part of your total firm funds, it’s important you retain this beneath management.
On this article, we’ll stroll you thru how TravelPerk makes journey coverage compliance straightforward in your complete group. From preserving Claire in finance proud of versatile insurance policies and automatic approval processes which might be baked into our platform, to preserving your jet set vacationers glad by giving them extra autonomy to ebook their very own journey and make better-informed selections that truly fall inside funds.
5 methods Travelperk will provide help to enhance journey coverage compliance
Improved Journey Coverage Consciousness
First issues first, journey coverage consciousness is essential. In case your workforce has by no means even learn your coverage, how will they follow it? If you happen to’ve spent the time to create a sturdy enterprise journey coverage, it’s good to ensure that workers truly know what’s in there! Sounds apparent, proper?
However many firms have their insurance policies hidden away in a shared drive or on the corporate intranet – the place it is simply forgotten and workers can’t entry vital data once they want it.
With TravelPerk, there are not any excuses when vacationers declare they don’t know what’s in coverage! We make consciousness and compliance actually easy by permitting you to have your company journey coverage baked into our reserving software. Which means workers not have to sift by lengthy coverage paperwork or frantically try to discover your journey coverage hidden within the depths of your organization shared drive.
When you’ve uploaded your journey coverage to TravelPerk, its seamlessly built-in into their enterprise journey search, so vacationers will at all times know if a flight, lodge or prepare is inside coverage or not.
Right here’s an instance of how your coverage is built-in into the TravelPerk platform…
Traveler autonomy and complete peace of thoughts
So, what are the extra advantages of getting your company journey coverage embedded into our platform?
For one, it takes the stress off admins and journey managers by giving workers extra autonomy to ebook their very own journeys and make knowledgeable selections while nonetheless staying inside funds.
Secondly, It additionally provides your finance workforce complete peace of thoughts. (No extra night time sweats for Nigel, your CFO…)
For instance, if an worker tries to ebook first-class flights to a convention or makes an attempt to ebook the penthouse suite for an organization retreat, our reserving software will routinely flag that it’s out of coverage. See an instance beneath.
For added peace of thoughts and elevated management of your small business journey funds, we suggest establishing personalized approvals inside the TravelPerk platform. So, if an worker tries to ebook a visit that falls outdoors of coverage, you’ll be able to select a workforce lead or journey supervisor inside your organisation to be liable for approving that journey.
Just like the sound of this? Let’s dive deeper into our customizable approval choices beneath…
Save time with automated journey approvals
One other profit of getting your journey coverage baked into the TravelPerk platform is the power to have personalised, automated approvals.
For instance, if Mario in gross sales is reserving a prepare and lodge for a networking occasion subsequent month and this falls inside your journey coverage (nice work, Mario!) you’ll be able to select to have this enterprise journey routinely permitted in TravelPerk. Now Mario doesn’t want to attend or chase his workforce result in approve it – he’s all good to go as he’s caught to the coverage!
Inside your account settings in TravelPerk, you’ll be able to set the approval workflows you need, who this is applicable to in your group, and who’s answerable for reviewing the proposed enterprise journey. Right here’s an instance beneath:
So on this case, any out of coverage journeys for these 3 vacationers will go to Matt to be permitted. We additionally provide a slack integration, which hurries up approvals by 80% by sending notifications to admins of any new journey to approve. Dreamy!
In the end, you get to decide on how a lot management you need on your small business journey bookings. Wish to approve each journey? Completely high-quality! Comfortable for journey bookings which might be in coverage to be routinely permitted? Nice!
We additionally provide the pliability to arrange totally different approvals for particular stakeholders. For instance, in order for you all C-Suite lodge bookings and airfares to be routinely permitted, your approval course of would look one thing like this inside TravelPerk:
Automated journey approvals provide the better of each worlds: full management of your funds with out micromanagement. Additionally they save your organization a number of time by eradicating the necessity to test each single journey if it falls inside coverage. And in flip, this will increase worker satisfaction.
You can even amend journey approvals at any time in your account settings inside TravelPerk. Providing you with full flexibility and management over your small business journey funds.
Customized journey insurance policies
TravelPerk additionally provides you the chance to set totally different enterprise journey insurance policies for various members of your group. On the whole, we often advise preserving your company journey insurance policies as easy and easy as doable. But when it’s good to set totally different guidelines for various groups, to assist enhance journey coverage compliance, TravelPerk makes this very easy.
For instance, you would possibly have to set totally different journey prices, cabin seat lessons, and lodge room prices in your government workforce versus the remainder of your organization.
Right here’s an instance of how straightforward that is with TravelPerk:
Complete visibility of journey spend
Are you noticing that you simply’re overspending your small business journey funds however probably not positive how? You’re not the one one.
With TravelPerk’s subtle reporting instruments, you’ll be able to simply see in real-time the place funds is being spent and who’s sticking to the corporate journey coverage.
Does your advertising and marketing workforce maintain ignoring your journey program and reserving journeys final minute, inflicting you to overspend on flights that would have been half the worth? Or does your gross sales groups spend an excessive amount of funds on taxis once they might be utilizing public transport? With TravelPerk reporting, your admin or finance workforce can categorize studies by division, workforce, journey service, and extra so you’ll be able to simply monitor vacationers’ habits and spot journey developments like this to remain forward of your funds.
Guide a demo right this moment to discover how TravelPerk makes enterprise journey easier to handle by providing you with extra flexibility, full management of your spending, and saving you cash by providing the most important journey stock available on the market. Discover out why we’re trusted by 1000’s of firms worldwide.